Delegation Request

A delegation is an opportunity for presentation by an individual(s)/organization(s) to Mayor and Council for the purposes of informing Council of a community effort or activity that would benefit the City and falls within local government responsibilities. For clarity, delegations ought not be used for political purposes as the City wants the opportunity to be used for reinforcing the important role that delegations have in enhancing the community’s bond with the City. Delegations are not avenues through which to request financial or in-kind support, since the City has a policy preventing grants or donations (see note below). In regards to financial input, residents and organizations are encouraged to engage in the City’s annual business planning and budgeting process that provides extensive opportunities for individuals and organizations to speak and influence that course.

A person wishing to appear as a delegation to Council must register a request in writing to Administration Services no later than 12:00 noon on Monday the week preceding the desired meeting.  Supporting documents, letters or other material for distribution to Council must accompany the request.

Speakers will be restricted to the subject matter specified in the written request and to a limit of 10 minutes (8 minutes for presentation and 2 minute allocation for questions/clarification from Council), unless extended by a unanimous vote of Council present at the meeting.

 

Meeting Type(1)

Meeting Date(2)

Organization (if applicable)

Presenters Name

Address

Phone

Fax

E-mail

Purpose of Delegation

Will you be making a PowerPoint presentation?

Yes

No

Notes:

  1. Choices are Council in Committee ("CIC") or Regular Council Meeting. CIC meetings are informal in nature and are not televised. Regular Council Meetings are formal and are televised. Normally delegations are heard at Regular Council Meetings.
  2. Please refer to the current Council Meeting Calendar (on website www.pittmeadows.bc.ca or as posted on City Hall Notice Board) for the schedule of CIC and Council Meetings for the fiscal year.

Your delegation time and date will be confirmed by the Thursday of the week preceding the meeting.
Please note: presentation time is a maximum of ten minutes.





NOTICE: Personal information requested on this form is collected under the authority of Section 26 of the Freedom of Information and Privacy Act, R.S.B.C. 1996, c. 165, as amended. Unless otherwise specified, the information gathered will be used by the City of Pitt Meadows for committee application processing purposes only. Questions about the collection, use, and disclosure of this information should be directed to the Head for Freedom of Information and Protection of Privacy, City of Pitt Meadows, 12007 Harris Road, Pitt Meadows, BC, V3Y 2B5, 604-465-2433.