A delegation is an opportunity for presentation by an individual(s)/organization(s) to Mayor and Council for the purposes of informing Council of a community effort or activity that would benefit the City and falls within local government responsibilities. For clarity, delegations ought not be used for political purposes as the City wants the opportunity to be used for reinforcing the important role that delegations have in enhancing the community’s bond with the City. Delegations are not avenues through which to request financial or in-kind support, since the City has a policy preventing grants or donations (see note below). In regards to financial input, residents and organizations are encouraged to engage in the City’s annual business planning and budgeting process that provides extensive opportunities for individuals and organizations to speak and influence that course.
A person wishing to appear as a delegation to Council must register a request in writing to Administration Services no later than 12:00 noon on Monday the week preceding the desired meeting. Supporting documents, letters or other material for distribution to Council must accompany the request.
Speakers will be restricted to the subject matter specified in the written request and to a limit of 10 minutes (8 minutes for presentation and 2 minute allocation for questions/clarification from Council), unless extended by a unanimous vote of Council present at the meeting.