Wedding Information

WEDDING INFORMATION

South Bonson Community Centre 10932 Barnston View Road

Pitt Meadows Parks and Recreation is pleased that you are interested in South Bonson Community Centre for your wedding. Our attention to detail and commitment to quality service ensures that your wedding day be a success. We offer a contemporary, well maintained, LEED Gold certified facility with natural views of the Fraser River.
Please call the Booking office if you require additional information at 604-465-2499. We look forward to discussing the details of your special day. Below you will find some general information that should help you start your planning process.

FEES & CHARGES

Cost (Pricing is subject to change - tax not included)
Damage deposit - $1000.00
Banquet Hall - $207.95 to $232.68 per hour (max 8 hr charge)
Socan /Re-Sound Fee - $56.94-$85.80
Host Fee - $250.00      

WHAT IS A HOST? The Facility Host is a mandatory requirement that we staff in order to ensure that you have a point person on site to assist with facility operations and use of the building. The Host also works to ensure compliance with municipal bylaws and guidelines. The role is strictly for building operations and does not involve assistance with greeting guests, setup/teardown, actual event management etc. 

A $1,000 Deposit will be required to confirm your booking.

The maximum capacity for Weddings is 160

EXTRAS IN YOUR RENTAL (equipment cannot be taken outside the facility)

• Tables- 20- 72’round
• Tables rectangular-8’(“30x96”)
• Tables rectangular-4’(“30x48”)
• Padded Banquet chairs
• Podium
• Audio-visual: Built in audio with iPod compatible system and VGA cable compatible proxima with built in projection screen, cordless microphone
• Servery Kitchen – cooler (upstairs), dishwasher
• Kitchen on main floor (2 stoves, fridge/microwave/dishwasher)
• Upper lounge
• Wharf Access
• Deck on 2nd floor overlooking the river until 10:00 pm.
• Setup of tables and chairs in standard format. Please notify staff if you do not want tables and chairs setup ahead of your booking.

BOOKING ADDITIONAL SETUP TIME

Your booking will begin at 8:00 a.m. on your wedding day and includes setup of the tables and chairs. If you would like to reserve the Banquet room for the night prior to your event the cost is your rental rate x 4 hours + tax.

PAYMENT

Your damage deposit is due at the time of booking. The balance of the charges owing are due 3 months (90 days) prior to your wedding. A wedding is not booked until your deposit is processed and the contract is signed and received by the Booking office. Upon receipt of your payment and signed contract, other requests for this date and time will be denied.

Parks and Recreation reserve the right to cancel the booking if the balance owing is not received 3 months (90 days) prior to your booking.

ALCOHOL

Users must apply for a Special Events Permit (Liquor License)from the Liquor Control Board ( local liquor store)or https://specialevents.bcldb.com and produce their "Serving it Right" card for all Public and Private Group Functions . A copy of your permit must be submitted to the Facility Bookings Office (Fax# 604-465-2493, bookings@pittmeadows.bc.ca) at least 2 weeks prior to your event. Permits must be visible on the wall of the facility during your event. Please retain this permit, as the Liquor Store may request it for product return.

PARKING

Due to limited parking we encourage carpooling. Carpool participants are exempt from parking time limits and get preferred parking assignment in the designated stall (limited numbers of stalls). At the time of booking a temporary parking pass will be issued to you. It is your responsibility to make copies for how many guests you will have. We recommend that you copy these passes and mail them out with your invitations.

USER ETIQUETTE

Our neighbours are important to us and we enforce guidelines and bylaws that allow us to hold weddings in this residential community. You are responsible for your and your guests adhering to our USER ETIQUETTE Guildelines, and we thank you for your cooperation.

DAMAGE DEPOSIT

Damage Deposits will be refunded after the event provided the facility is left in the appropriate original condition. The following occurrences may result in the loss of your damage:

• The event was in violation of the Pitt Meadows Noise Control By-Law Bylaw #2138.
• The event continued past 1:00 am.
• There is any damage or loss to the building, surrounding area and/or equipment.
• The cleaning was not done to the level required or expected.
• The event exceeded the occupancy limit.
• The event was found to permit underage drinking and/or drinking without the proper licenses.

Damage deposits will be returned via cheque 2-3 weeks after the completion of your event.

CANCELLATION

All cancellations must be 3 months (90 days) in advance of the event, otherwise 50% of the rental fee will be charged. Cancellations that occur less than 48 hours in advance of the event 100% of the rental fee will be charged.

Any applicable refunds will be issues via cheque 2-3 weeks after the cancellation.

FACILITY FLOORPLANS